The operating system for private clubs
One system for the whole club.One license. Built for your club.
Clubora runs the entire operation on one cloud platform — the tee sheet, the courts, the dining room, the pro shop, statements, and the members' own app. Staff work from one login, members from one app, and there is nothing to reconcile between products at the end of the night.
Cloud-hosted and iPad-first. QuickBooks and Stripe built in. Currently onboarding pilot clubs.
- One database
- Tee times, POS, statements, payroll, and the member app read and write the same records.
- Six iPad stations
- Dining, pro shop, bar cart, kitchen, starter, and receiving each install as their own app.
- Two front doors
- A staff dashboard and a member app on iOS, Android, and the web. No third product to reconcile.
- Zero processing markup
- Cards run at Stripe's published rates. ACH for dues is 0.8%, capped at $5.
Early clubs
Currently onboarding pilot clubs.
Clubs that join now set the build order. We list names and quotes here only when a club asks to be named.
The choice
One club OS. Or three vendors.
Most clubs end up running a tee sheet from one company, a point of sale from another, and an accounting package that gets fed by hand. Clubora replaces the operational half of that with a single database, and keeps the two specialists you actually need.
The usual stack
- A tee sheet from one vendor, a point of sale from another, and a member app that is mostly a browser shell around web pages.
- Files move between systems overnight, and someone on staff owns the reconciliation.
- Three support queues, three roadmaps, and three renewal conversations a year.
- Reporting is per product, so nobody sees the whole club on one screen in time to act.
- New capability arrives as an upgrade project instead of as an update.
Clubora, QuickBooks, and Stripe
- Clubora is the operational system of record: members, bookings, POS, statements, payroll, and the member app.
- QuickBooks stays the books. Clubora maps categories and classes and syncs nightly, so your accountant's workflow does not change.
- Stripe is the payment rail. Clubora never sets an invoice total, and it never marks up a transaction.
- Three relationships you already need, and one operations platform instead of three.
The platform
Everything the club runs on, in one place
Not a suite of products that share a login screen. One database, so a tee time, a bar tab, a statement line, and a payroll entry are the same set of records seen from different desks.
Tee sheet and starter
Day, three-day, and week views. Book, move, and check in groups from an iPad at the first tee. Check-in posts the green fee and the cart to the member's statement. No-show detection and penalty tiers are enforced by the system instead of by memory.
Courts, lessons, standing games
Tennis and pickleball sheets by court and time, a weekly instructor grid for lessons, and recurring holds that materialize on the sheet ahead of time and close the slot to member booking.
Dining reservations
A day sheet built from the same room layouts your servers touch in POS, so a reservation and a table are the same object. Multiple meal periods, reservable private rooms, closures that show up on every booking screen.
Point of sale and kitchen display
Dining, pro shop, and bar cart run as separate iPad apps on one catalog. Multi-check tabs, split payments, cash, card, or member charge. Food rings straight onto the kitchen display, and the floor gets a push when a ticket is ready.
Member billing and statements
Dues, fees, and minimum-spend plans roll into a statement run you can watch step by step and re-run safely. Autopay, saved cards and ACH, ad-hoc invoices, cash and check entry, and a ledger per member.
Member app and portal
iOS, Android, and web from one codebase. Book, dine, shop, pay, read club news, sign up for events, check hours, and unlock with Face ID. Members customize their own bottom navigation.
Finance, board packets, the club website, inventory, staff analytics, and the cart fleet sit in the same system.
Inventory and purchasing
Retail SKUs with variants and stock levels, operational supplies that never hit a register, barcode receiving from an iPad, and purchase orders that appear on the operations calendar as expected deliveries.
Finance and FP&A
Budgets and variance, scenario what-ifs, payroll, vendor payables, capital planning, and asset replacement. When QuickBooks is connected, your P&L and balance sheet appear read-only in the same screen as the operating numbers.
Board packets and documents
Publish minutes and club financials to primary members through signed, expiring links. The monthly packet narrative is drafted from your own FP&A and operations data, then edited by staff before anything publishes.
Members, staff, and analytics
Directory with tiers, handicaps, family and sub-accounts, CSV import, staff roles and permissions, engagement and churn scoring, website traffic, and an audit log of who changed what.
Club website
A public marketing site for the club on your own domain, with amenity pages built for search. Membership and event inquiries land in a staff inbox with a status pipeline instead of in someone's personal email.
Assets and cart fleet
A fixed asset register with straight-line book value and replacement planning, work orders for repairs and preventive maintenance, and a live map of the cart fleet with battery and fault status.
Member experience
A real app, not a browser shell
Members do not care which vendor sells the tee sheet. They care that booking a time, reserving a table, and paying a statement take three taps and no instructions. Clubora ships one member app for iOS, Android, and the web, on the same data the staff use.
Book without instructions
Tee times, tables, courts, and lessons in a few taps, with invitations other members can accept or decline and booking eligibility shown before they start.
Order and charge to the account
The dining menu and the pro shop are in the app. An order rings once, at the table or the cart, and lands on the member's account before they stand up.
Statements that explain themselves
Line-item statements, saved cards and ACH, autopay, and a nudge before a minimum-spend period closes with a dining reservation one tap away.
The club, in their pocket
Club news, event sign-ups, hours and closures, member and staff directories, and — for primary members — board minutes and club financials.
Intelligence
AI that works because the data is in one place
Nothing here is a chatbot bolted onto a report. The copilot reads the same live records as the tee sheet and the ledger, and it asks before it writes.
Staff confirm every action the copilot proposes
A morning briefing, not another report
Unchecked groups, open tabs, overdue balances, low stock, fleet alerts, and draft payroll, prioritized on one screen. The copilot proposes the fix and waits for you to confirm it.
Board packets that start written
The monthly narrative is drafted from your own FP&A and operations data, edited by staff, then published to the portal as a PDF.
Members who are drifting, before they resign
Ninety-day engagement scoring flags accounts that have gone quiet and exports a list your membership committee can actually work.
A concierge for members
Members ask the app what the club is doing this weekend, what they owe, or whether a court is open, and get an answer from live club data.
Why Clubora
Cost, control, and the system underneath
These are the three arguments we make to a board, in this order.
01 · Cost
One license, not modules plus hours
The white-glove service you rely on is not free. It is priced into the relationship.
- The member app, POS, tee sheet, statements, hosting, and the club website are in the platform fee. They are not add-ons.
- Card processing runs at Stripe's published rates with no Clubora markup, and ACH for dues is 0.8% capped at $5.
- The quiet cost is labor: every ticket handled twice, and a staff answer that requires walking to a machine.
02 · Control
Built for your club, not for the release train
Most club software ships one product to hundreds of clubs, which is exactly why it feels generalized.
- Clubora is early and deliberately small. A club that joins now sets the build order instead of queuing behind a national release.
- Your courses, your courts, your dining rooms, and your fee rules are configured as yours rather than as a template.
- When staff want a workflow changed, that is a conversation with us, not a ticket in a queue.
03 · System
Current technology, available anywhere
Aging software does not just look dated. It sets the ceiling on what your staff are able to do.
- One login and one set of numbers across the operation, with nothing to reconcile between products at close.
- Designed for touch and for phones. Staff learn it in days instead of a season, and members need no instructions.
- AI is only possible because the data sits in one current system rather than in four exports.
Operations you can rely on
It keeps ringing when the building does not
Hosted, backed up off site, patched continuously
There is no server in a closet on a refresh cycle, no backup someone has to own, and no scheduled upgrade project. The GM can see the club from a phone without being on the property.
Kiosks keep ringing when the internet drops
An iPad runs on its own battery. Cash and member charges keep being rung and sync the moment the connection returns. Card authorization resumes with the network.
Access you can hand to a committee
Every query is scoped to your club, staff permissions are role-based, member documents are served through signed expiring links, and an audit log records who changed what.
In the product today
Already live — not a preview, and not the same list as the roadmap chips.
- Starter check-in posts the green fee and the cart to the member's statement
- Dining, pro shop, and bar cart POS on one catalog, with a kitchen display
- Statement runs with autopay, saved cards, and ACH
- Member app on iOS, Android, and the web from one codebase
- Board-packet narrative drafted from live FP&A, edited by staff before it publishes
Copy last reviewed September 2026.
Connected today
- QuickBooks Online — per-club OAuth, account and class mapping, nightly and on-demand sync
- Stripe — Checkout, saved cards and ACH, autopay, and Terminal readers at the counter
- Single sign-on — email, Google, Apple Sign In, and Face ID or Touch ID on mobile
- Email and push — statement and overdue notices, kitchen-ready alerts, and GM broadcasts
- Barcode lookup — scan an unknown SKU at receiving and create the product from the scan
On the roadmap, not in the product
- SMS broadcasts
- GHIN handicap sync
- Cart GPS telemetry
- Golf Genius tournaments
- Per-club Stripe accounts
A club that signs early gets a say in the order these ship in.
Pricing
One license, priced per club
We do not publish a rate card, because the only honest number is the one that sits next to your current bills. What we can tell you is how the pricing is shaped.
- One platform fee per club that includes the staff dashboard, the member app, POS, the tee sheet, statements, hosting, and the club website.
- Card processing runs at Stripe's published rates with no Clubora markup — roughly 2.9% + 30¢ online and 2.7% + 5¢ in person. ACH for dues is 0.8%, capped at $5.
- QuickBooks Online stays your own subscription, and terminal hardware is bought once at cost.
- No per-module pricing, no support retainer, and no implementation hours billed by the release.
The useful comparison is the sum of your tee-sheet, POS, and member-app licenses — not a per-member fee. One Clubora contract replaces those three renewals.
Straight answers
What we are not claiming
- We are early. A club that signs now gets real influence over what gets built, and a much smaller company behind it. That trade cuts both ways and your board should weigh it.
- This is not a rip-and-replace. Migrations are planned: member import first, opening balances next, and your current system stays the books through the cutover.
- We have not seen your invoice. Bring last year's bills and one merchant statement and we will put a real number beside them instead of a guess.
- Some things are not built yet. SMS, handicap sync, and cart telemetry are on the roadmap, not in the product, and we will tell you which is which on the call.
Questions
Frequently asked
Who is Clubora built for?
Private clubs that run golf, courts, dining, and a pro shop under one roof, and that bill members on a monthly statement. The buyers are usually the general manager and the finance committee; the daily users are pro shop, food and beverage, maintenance staff, and members.
Does our accountant have to change anything?
No. QuickBooks Online stays the accounting system of record. Clubora owns the operational subledger — dues, fees, POS, and member statements — and syncs journal entries into the accounts and classes you already use. Your controller keeps reconciling in QuickBooks.
How does a migration actually work?
Members and tiers import from CSV first, then opening accounts-receivable balances, then dues and minimum-spend plans. We run a parallel billing period before anything is cut over, and your existing system stays the books until the club is satisfied.
Can we keep our current website?
Yes. The club website is included if you want it, and it runs on your own domain with membership and event inquiries flowing into the staff inbox. If you are happy with your current site, leave it alone and use the rest of the platform.
What happens to our data if we leave?
The records are yours. Members, ledgers, inquiries, and reporting export to CSV from the dashboard, and we will provide a full database extract on request.
Is it iPad only?
The staff kiosks — dining, pro shop, bar cart, kitchen, starter, and receiving — are designed for iPad and install as standalone apps. The full staff dashboard runs in any modern browser, and the member app is on iOS, Android, and the web.
What does a pilot look like?
Ninety days, scoped around one or two areas rather than the whole club at once — usually food and beverage plus the member app. You get the roadmap influence that comes with being early, and we get a club that will tell us the truth.
A responsible next step
Walk the club as the cart, the dining room, and a member
Forty-five minutes on a live system. We run the tee sheet, ring a ticket from the floor, close a statement, and open the member app. Then we pull the iPad off the network mid-service so you can watch it keep ringing.
Bring last year's bills and one merchant statement and the cost conversation becomes arithmetic instead of adjectives.
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